Streamline employee travel and expense management
FuzionHR takes care of the process of planning, organizing and coordinating travel arrangements for employees within an organization. It involves managing various aspects of business travels like travels within the city, domestic travels or international travels. It also takes into consideration whether an employee is traveling with or without an advance.
Travel Request Submission
Keep trip information and purposes
Allows employees to submit travel requests specifying dates, destinations, purposes, and estimated costs to a designated authority such as a supervisor or manager to seek approval for the proposed travel.
- Trip details entry
- Travel preferences
- Budget estimation
- Advance request & settlement
Expense Reporting / Reimbursement
Provides a clear financial snapshot
Allows employees to record and submit travel expenses, such as airfare, lodging, meals, and incidentals, along with scanned receipts and supporting documentation.
- Enables clear tracking and reporting of travel-related expenses
- Improves the accuracy of financial records
Receipt Capture
Effortlessly capture receipts and stay organized
The receipt capture module simplifies the process of attaching and storing receipts. It allows users to upload digital receipts or capture images of paper receipts using mobile devices and ESS portal.
- Mobile app integration for capturing images of paper receipts.
- Optical Character Recognition (OCR) for extracting information from receipts.
- Secure storage of digital receipts for easy retrieval.
- Attach Bills & Receipts
Expense Approval
Paving the Way for Financial Clarity
Automates expense approval workflows, ensuring that submitted expenses are reviewed and authorized by the appropriate personnel.
- Allows for a detailed review of expenses
- Validates expense reports for accuracy
- Ensures that all expenses align with the organization's travel policies and guidelines
Travel Policy Adherence
Seamlessly Comply, Travel Confidently
Ensures that travel requests and expenses adhere to company travel policies, allocated budgets,expense limits, industry standards, and regulatory requirements.
- Ensures that travel expenses align with the budget
- Prevents unnecessary spending
- Provides clear guidelines on allowable expenses and spending limits
- Helps organizations track and allocate expenses accurately
Per Diem Calculations
Simplifying Daily Expenses for Travelers
Per diem management simplifies the process of calculating and reimbursing daily allowances for business travel.
- Configurable per diem rates based on location and purpose of travel.
- Automated per diem calculation based on travel details.
Currency Conversion
Uniting Global Transactions with Ease
Facilitates currency conversion for international travel expenses, ensuring accurate expense reporting and reimbursement.
- Allow currency conversion for foreign expenses.
- Up-to-date exchange rates.
Mileage Tracking
Turning Journeys into Data
This module allows employees to log business mileage for reimbursement purposes, particularly for those who use their vehicles for work-related travel.
- Mileage entry with trip details, starting and ending points.
- Customizable mileage reimbursement rates.
Record Keeping
Your Data Guardian for Organizational Excellence
Maintains a comprehensive record of travel requests, approvals, itineraries, and expenses for auditing, compliance, and reference purposes.
- Keep audit trail of travel-related activities
- Facilitates the verification of travel expenses
- Allow to monitor and control travel-related costs
Reporting & Analytics
Uncovering Insights for Informed Decisions
Generates reports and analytics on travel expenses, allowing organizations to track spending, identify cost-saving opportunities, and assess compliance with travel policies.
- Report generation with various filters and parameters.
- Data visualization for easy analysis.
- Ad-hoc reporting capabilities.
Integration with Payroll
Ensuring Accurate Compensation
Integrates with payroll systems to ensure that travel reimbursements are accurately reflected in employee compensation.
- Automatic and accurate reimbursement of travel expenses
- Ensures compliance with labor laws and tax regulations
- Ensures that employees are reimbursed promptly
Notifications
Stay Informed and Empowered
Sends automated notifications to requestors, approvers, and relevant stakeholders throughout the travel approval and reimbursement process.
- Provide travelers with real-time updates
- Send emergency alerts and safety information
- Send reminders to travelers to capture and submit receipts
